Thorough explanation of cloud-based LMS-Features, advantages, disadvantages, precautions when introducing-
The cloud type is the mainstream of recent LMS. We also provide a cloud-based LMS “Knowledge C @ fe”, but we may receive the following comments from customers who are considering introducing it.
In this article, we will introduce the features, advantages and disadvantages of cloud-based LMS, and introduce three points that should be kept in mind when introducing it.
What is cloud type in LMS?
When deploying an LMS, you need to consider not only what features your company needs, but also the format of the deployment .
Specifically, there are the following two.
On-premise: How to install LMS software on a server owned by your company
Cloud type: A method in which a company that sells LMS software manages a server and uses LMS software.
In recent years, the number of cases where software is introduced in the cloud is increasing . As a typical cloud-based software used in business,
And so on. So what are the benefits of deploying software in the cloud?
(Reference) “Complete explanation of LMS-now and future of learning management system”
Five benefits of introducing a cloud-based LMS
The benefits of introducing an LMS in the cloud can be broadly classified into five categories.
Benefits of deploying an LMS in the cloud
Low introduction cost
You can start using it immediately
You can quit at any time
No need to manage the server in-house
Always the latest version available
I will explain the details one by one.
Advantages of cloud-based LMS (1) Low introduction cost
The biggest feature of the cloud type is that the introduction cost is low. The cost is basically only the monthly usage fee . (* Initial installation cost may be incurred.)
Since the usage fee is basically the cost per license , you have to pay the cost for the number of people who use it, so there is no waste.
In the case of the on-premise type, work costs such as preparing the server in-house, setup / initial setting, and LMS installation are required.
Reducing the introduction cost is a great advantage for continuous use .
Advantages of cloud-based LMS (2) You can start using it immediately
The cloud-based LMS will be available as soon as the initial settings on the vendor side are completed after contracting the service .
As I mentioned a little earlier, the cloud type uses software on the vendor’s server via the Internet. Therefore, there is no need to prepare a server or set up software.
As soon as the vendor creates a place for new use, it can be used immediately .
In the case of on-premise type, server setting, setup work, etc. are required, and it is often difficult to start using it immediately.
The approximate period until introduction is as follows.
Cloud type: Available from the next day to 2 weeks
On-premise type: Available in 1 to 2 months
Advantages of cloud-based LMS (3) You can stop at any time
You can easily stop using the cloud type when you no longer need it .
Strictly speaking, you can stop the on-premise type at any time, but considering the introduction cost, it is difficult to stop the on-premise type.
There is a monthly installation cost for the cloud. Because you only have to pay the amount you used, such as monthly expenses
Stop because it is not as effective as expected
There is a part that is functionally different in recognition and it does not suit the company
I want to switch because another good system has come out
When that happens, you can move faster.
One of the merits of cloud-based LMS is that it is easy to decide whether to stop using it or switch to another LMS depending on the situation .
Advantages of cloud-based LMS (4) You do not have to manage the server yourself
Cloud-based LMS does not require in-house server management . On the other hand, the on-premise type has its own server, so management work is also required.
In order to operate the server stably 24 hours a day, 365 days a year,
LMS operation monitoring
It is necessary to monitor and guarantee that the LMS is operating stably.
In order to perform the above monitoring in-house, it requires manpower and can be outsourced, but it costs money.
Not having to manage the server in-house is a huge advantage.
Advantages of cloud-based LMS (5) You can always use the latest version
With cloud-based LMS, you can use the upgraded functions as soon as the LMS is upgraded .
Not limited to LMS, many software are being upgraded in order to improve their functions and resolve problems.
In most cases, small version upgrades occur on a monthly basis, and large version upgrades occur every 6 months to 1 year.
In many cases, it will be efficient and convenient to take advantage of the new functions provided by the version upgrade.
In the case of cloud-based LMS, you can rest assured that the version upgrade will be applied automatically .
In the case of the on-premise type, it is necessary to manually upgrade and apply it in-house.
As a flow,
Media for version upgrade will be sent (or downloaded from the site)
Version upgrade work when people are not using it
Operation check after version upgrade
Work is required.
Since work is required when people are not using it, it is also necessary to adjust the version upgrade schedule.
wo disadvantages of cloud-based LMS
Cloud-based LMS also has its disadvantages.
Disadvantages of cloud-based LMS
Cannot be customized for each company
Service continuity is not guaranteed
Disadvantages of cloud-based LMS (1) Detailed customization for each company is not possible
Cloud-based LMS is installed by creating a place (partition) in the system for each company that introduces it.
Since the authority and settings may differ depending on the introducing company, we will perform the work called “customization” that suits that company.
However, there is a limit to customization, and it may not be possible to customize changes that change the basis of the system or functions that are only introduced by the company.
However, cloud-based LMSs have the features and settings used by many companies from the beginning.
Data viewing / updating authority management
Training history management
User registration / update / deletion
Therefore, as far as LMS is concerned, there may be few disadvantages even with the cloud type.
Disadvantages of cloud-based LMS (2) Service continuity is not guaranteed
The second disadvantage is that service continuity is not guaranteed.
If a company that provides a cloud-based LMS stops providing the service, it will not be possible to continue using it .
In order to continue using it as much as possible, it may be better to select a company that has a lot of installation records .
Many introduction records = large impact when quitting
Therefore, it is unlikely that we will stop providing services.
Three checkpoints when introducing a cloud-based LMS
Next, I will introduce the check points when actually introducing a cloud-based LMS.
The following three points should be kept in mind.
Fee structure and application unit
I will introduce them one by one.
Point (1) Fee system and application unit
The following costs are basically required to introduce a cloud-based LMS.
Initial installation cost
Monthly usage fee
Some services require an initial installation cost and some do not, so confirmation is required when considering.
In the case of cloud-based LMS, the monthly usage fee is often calculated based on the number of users (number of usage IDs) .
When using it in a company, the number of users may increase or decrease.
It is also a good idea to check whether the timing of increase / decrease is monthly, quarterly, or yearly .
In addition, some companies have a minimum number of contract IDs, such as a minimum of 10 IDs required to contract.